The approach to people management in companies changed significantly. Today, one of the biggest HR questions is: How to attract and keep the best employees? As an HR management software, SAP SuccessFactors was designed to answer this problem. What is this answer? It is a wide range of improved areas, modernity, and above all: focus on the employee. All those traits make SuccessFactors the best HR management software available on the market today.
What are SuccessFactors benefits, that makes it so good? How does this software help develop competencies and build a strong relationship between the employee and the company? Let us take a look at modules that remodel HR processes. After that, we will consider, if the implementation of this solution always means a company transformation.
The biggest advantage of SuccessFactors is a large number of expanded modules. We will talk about them later. Now, let us focus on other HR management software’s benefits.
- Digital document workflow – Completing and delivering paper applications make life harder for both the HR department and employees. SuccessFactors improves the workflow and makes it faster by making the process digital. All types of HR documents: from payslips and vacation applications to cover letters and candidate CVs, can be submitted and accepted on the platform.
- Mobile – Employees can access the SAP SuccessFactors platform via PCs, laptops and mobile devices. What is more, they can log in via any web browser. This is a great convenience for employees working in the field and during remote work.
- Modern interface – The software is based on SAP Fiori, which means it is very easy to navigate through. The platform is more convenient than frequently used spreadsheets or other employee management tools.
- Quick, flexible implementation – SuccessFactors is divided into modules, each of which is responsible for a specific area. The implementation of a single module takes about 3-4 months. You can start using it much faster than other HR solutions, such as SAP HCM. There is no specific order or requirement which modules should be implemented when. You can choose any available solutions and gradually transform the HR processes in your company.
- Efficient reporting – Each module has its reporting function. You can extract the aggregated data from the platform. You can check, for example, how many job applications came from which source, or what is the generalized profile of typical candidates. Reports allow you to constantly improve processes, draw conclusions and control the situation.
The software supports both the HR department and employees of all levels, on every stage of their career. How does it do that? Thanks to a large number of modules, that cover core HR processes, as well as performance management or succession planning. To see that, let us take a look at the path that an employee – a new person in the company – goes through with SuccessFactors.
From the very beginning, candidates encounter the most attractive side of the company thanks to the Recruiting module. With it, you can precisely plan every step. First, you place an advertisement on the platform and integrate it with the most popular portals (like LinkedIn, Glassdoor or CareerBuilder). Then, you plan meetings, send notifications and additional materials to the candidates. Finally, you verify, store, and process CVs.
From the candidate point of view, the whole process is transparent and easy. A big advantage is an intuitive, modern portal that encourages contact. The notification system is also worth mentioning. Thanks to that, the candidate receives feedback on every stage of the process.
How to speed up the process of introducing a new employee to their duties and tasks? A great start is to ensure a platform on which they will be able to quickly and easily find all the information they need. Onboarding module provides such a platform.
With this module, you can design each step of the onboarding process – in a way that will make the new employee feel taken care of, and in the same time not burdened by dozens of duties, names and information. On the platform, the employee finds their schedule, planned meetings with a manager or team members, as well as their first tasks and tools they need. They can also find here a person designed to be their buddy. All in one, easy to access place.
Today, one advantage of the Onboarding module gets special attention. The platform lets you design the whole onboarding process to be remote.
Performance & Goals module focuses on managing duties and tasks, but also on assessing employees efficiency. The tool helps managers and team leaders in their everyday work, as well as during large, long-term projects or campaigns.
In the module, you can create employee assessments. They are comprehensive, and use not only reports on the performed tasks, but also self-assessments and assessments of colleagues and team members.
How can you benefit from setting goals in SuccessFactors, aside from improving the team management? Performance & Goals module can be integrated with other modules, like Onboarding, Succession & Development or Employee Central. As a result, SuccessFactors can guide the employee through everyday tasks, while remembering their achievements and taking them into account when calculating bonuses, planning promotions or creating a task schedule.
Your company needs to be prepared for any possibilities – such as a key employee quitting. What can help you deal with such problems? It is the Succession & Development module. Its main function is to verify the risks associated with losing an employee. The module answers the questions:
- Are we ready for the position to be temporarily vacant?
- Are there people in the organization who can replace the quitting employee?
But the usefulness of the module does not end here! At the same time, it helps you verify the talents in the company, and create career development paths. As a result everyone: candidates, employees and superiors, can predict what the company will look like in the next few years.
SuccessFactors is a tool that works in line with today’s approach to employees. An important part of this approach is the emphasis on developing one’s competences. The Learning module exists exactly to help you create a culture of continuous improvement in your company.
The module presents personalized suggestions for courses and learning materials for each employee. You can also assign an employee to a certain course or workshop. What is more, the platform lets you create learning groups – people in the group can share materials, discuss the subject of their course, and help each other in learning.
With Learning, you can design a path that will take each employee to the level of an expert – and perhaps a future leader in your industry.
With SuccessFactors, you can handle core HR processes, as well as payrolls. The Employee Central module exists exactly for this purpose.
This tool store and process data on employees, organizational structure and wages. It can also change the whole process of submitting HR documents – all applications can be processed digitally, through the SuccessFactors platform. Handling requests or even searching for aggregate information about employees is much simpler and faster than with other HR solutions available on the market.
You can integrate this module with other elements of SuccessFactors HR management software. Each new element adds new functionalities – for example, integrating with the Performance & Goals module calculates bonuses based on the tasks that the employee completed in a given period.
SuccessFactors can also be integrated with SAP HCM software, as well as with third-party products.
It is more to SuccessFactors than just a great HR management software. If you decide to implement it, a natural follow-up will be a transformation of HR processes in the whole company. As a result, your company will become a place that attracts the best candidates, and also encourages them to stay.
Because of that, here is the first question you have to ask yourself. Is my company ready for such a transformation?
Luckily, implementing SuccessFactors management software does not have to be a revolution. Because it contains many independent modules, you can transform your company at a slow pace, step by step. You can also integrate this tool with the software you are using – it also helps to make the change easier.
Take a look at your company. Consider what HR processes need improvement and what areas related to employees and their competencies are most important to you. Then contact us and start the first stage of transformation!
Our consultants will implement a prototype of the first chosen module in your company, thanks to which you will use the basic functionalities during the first weeks of cooperation. How we develop the product further depends on your needs and processes taking place in your company. In this way, we will provide you with a solution that noticeably improves HR processes, and thus – saves you from losing the best employees and allow you to promote the talents you already have in your organization.
The article was written with Paulina Kopcińska, SAP HCM/SF Architect.