Company process map – what is it and how to create it?
Business process maps are nothing more than a visual representation of all the steps involved in a particular operation within a company. They usually take the form of diagrams or schematics, created to show and better understand the course of each task – from the very beginning to the end. The diagram reveals all the elements of the process, along with the identification of the people or teams involved. It also outlines the decisions that need to be made and the necessary inputs and outputs.
How to create a company process map? Special tools are used for this, such as SAP Build Process Automation or SAP Signavio Process Manager, which enables the use of data stored in the taxonomy manager.
Process flow mapping – why is it a good idea before implementing an ERP system?
An advanced ERP system allows for the integration and streamlining of business processes. But its usefulness largely depends on the level to which it is tailored to the actual needs of the organization. That’s why company process mapping is so important. Thanks to it, it is possible to find discrepancies between reality and formal procedures, and it becomes easier to understand the current way of running each operation.
Precise process maps make it easier to adapt the implemented ERP system to the needs of the company and the specifics of its functioning. Based on them, it is configured to support and streamline the most important operations. That’s still not all. The company process map is helpful in reducing the risk of failures in the implementation of the system, and this means no difficulties and delays in its launch.
Company process map – benefits of creating it
Business process mapping undoubtedly brings many benefits to companies, both in the short and long term. One of them is increased transparency of operations. This is because visualization of tasks allows employees to better understand their contribution to the organization as a whole. Company process mapping also helps eliminate unnecessary activities by identifying those places where operations are inefficient or too complicated.
In addition, clearly defined process steps make it easier to find areas for automation by an ERP system such as SAP S/4HANA. Optimizing operations, in turn, leads to cost reductions – not only those operational but also associated with the implementation of new solutions.
Company process mapping step by step
It is a good idea to start process mapping by creating an interdisciplinary team that includes representatives of key departments in the organization. They are a valuable source of information about how the company’s operations are run. The next step is to define the goals of creating a company process map. Which operations are the most important for implementing an ERP system? Which ones are the most problematic? These are the ones to start with.
The next stage is to collect detailed data. Remember that there can be significant differences between practice and theory. Finally, it comes the time to create visualizations. Use simple labels and clear diagrams. Now you can evaluate business processes and, if necessary, improve them.
Did you know that time spent on accurate mapping will pay off in the form of smoother implementation and more effective company operations for the future? This is exactly what helps avoid chaos in operations and minimize the risk of failure of an organization’s ERP implementation project. Remember that maps need to be updated regularly. That’s because business processes are constantly changing.
