How to maintain high efficiency and hygiene of ERP systems?

Hicron Transport Request Maintenance
How to maintain high efficiency and hygiene of ERP systems?
The efficiency of systems is key for their proper operation, but also for the proper functioning of companies. Even the best tools and software require maintenance. Maintaining the hygiene of technological tools helps to ensure their security and minimize the risk of failures. What practices should you use to keep any software infrastructure healthy and organized?

Working on the order and efficient operation of systems may go unnoticed by many. However, without such practices, software can degrade its functionality at a very rapid pace.

Basics of order

Optimizing the work of a company means not only properly training teams and equipping them with innovative tools, but also maintaining the appropriate condition of processes. Even the most specialized staff and the latest technology will not ensure the success and security of a company if it does not implement practices that improve the organization and order of all its operations.

The development of an appropriate scheme for the performance of specific activities and the transfer of information from department to department constitutes the basis for well-functioning structures. The use of organized processes and data transfer between company structures is possible thanks to the introduction of basic principles and the use of specific techniques. Appropriate practices ensure data security, adaptation of systems to changing needs and conditions in an organization, and increased efficiency of tools.

The most important ones include:

  • maintaining detailed process documentation – ongoing organization and monitoring of important documents related to processes taking place in ERP systems improves the smoothness of their configuration, operation, and integration with other tools;
  • backups – minimizing software-related complications includes backing up data using best practices and tools, and configuring them properly;
  • strong security system – tools and practices such as authorization and access management, data encryption, as well as ongoing security audits and monitoring create a virtual fortress around enterprise systems;
  • implementation of customized changes – the needs of organizations often change, which requires the adaptation of technology; new extensions and modules improve the functionality of the software;
  • ongoing system upgrades – regular software upgrades are essential to prevent security vulnerabilities, introduce new features, and increase efficiency;
  • employee training – continuous training of employees working with ERP systems helps to improve their skills, prevent delays and errors, and enhance the functionality of the tools;
  • ongoing repair of faults and problem resolution – implementing an appropriate system for immediate action in the event of system errors or failures allows you to minimize delays and maintain ongoing system efficiency;
  • monitoring the performance of technologies and structures – tools for monitoring system load, its efficiency, performance, and speed of response to individual actions help to keep it in proper working order;
  • advanced analytics and reporting – ERP systems are also supported by tools and modules that constantly analyze performance and allow you to take appropriate action in specific situations;
  • conducting periodic and professional audits – regular and professional audits and reviews help determine an ERP system’s compliance with procedures, the validity of security measures, and the fulfillment of business requirements; it is worthwhile to choose the support of specialists who offer such services.


How does Hicron Transport Request Maintenance help organizations maintain system hygiene?

At Hicron, working with advanced ERP tools and systems is our everyday life. We not only provide software and extensions to our Clients, we use them ourselves. Working in different environments and with multiple technologies, our teams need access to support that will further improve the quality of our systems, improve their internal and external communication, and make it easier to maintain software hygiene. The search for a tool that would meet the expectations of our teams, but also of our Clients in this specific area, led to the development of our own methods and, finally, to a proprietary tool. It is Hicron Transport Request Maintenance.

What is the Hicron tool for keeping ERP systems in good condition, and how does it work?

Transport Request Maintenance is a system designed to properly inform SAP system users about activities and tasks that remain unchanged for a certain period of time. Its purpose is to indicate areas that require special attention. The tool analyzes information sent between specific areas (development, test, and production) about works that have been started but not completed. It makes it possible to clean any SAP module of unfinished and redundant processes or to perform work that has been suspended and should be completed in its entirety.

Thanks to Hicron TRM, companies receive support in performing proper system maintenance, but also in using its full functionality. The solution improves the upgrade process by highlighting areas where specific changes have not been closed or resolved, and without their completion, it may be impossible to upgrade the system or it may take longer and cost more. It is important to note that this tool does not manage permissions or access to systems. It works with the accesses originally granted by the administrator. It only indicates places that require attention and intervention. These include, among others: the need to make changes, close them, remove duplicate tasks, or identify users responsible for a specific area.

Advantages of Transport Request Maintenance

The proprietary Hicron system was created on the initiative of our software maintenance specialists. It was discovered that the pace of automation of certain areas was reduced by unclosed changes and lack of mutual communication between tools about their presence. Its functionality and structure have been designed by specialists in their field, as a result of actual needs and the desire to achieve maximum tool efficiency.

Its greatest advantages are:

  • time savings – during upgrades, the software will indicate areas that require repair or intervention; before an upgrade, you will need to clear unnecessary transport queues, neutralize them, or roll back open changes; our specialists can perform appropriate upgrades only after such tasks are completed; these activities will allow you to more quickly diagnose, respond to, and solve the problems your organization is facing;
  • efficient diagnosis of business problems – the tool helps users to identify the complications they are facing; it also makes it easier to determine the needs related to the use of an appropriate strategy for solving problems;
  • preventing changes to changes in progress – the system allows you to avoid duplication of changes, and also prevents over-complication of repair processes and does not allow them to be performed if a previous problem in a particular area is not resolved;
  • versatility – the Hicron tool supports all SAP modules, making it suitable for any team and any company.

What should you consider when implementing a system that maintains the efficiency of SAP modules?

Hicron Transport Request Maintenance does not automatically and independently make changes to the systems. It only indicates them in the system and helps to identify them. Therefore, when an organization is preparing from an ERP system upgrade, all open tasks at the development level should be closed or resolved. Otherwise, they can seriously complicate the entire upgrade process.

As a standard, if a Client’s system is not equipped with TRM, our teams analyze the system, check whether it contains unresolved changes, diagnose problems, and resolve them. This adds time and cost to the upgrade. Thanks to Transport Request Maintenance, the company can perform such activities independently and in advance, without the need to involve specialists.

It is worth remembering that in order to facilitate the implementation of this solution, you should consider equipping your company with the HSMT system, i.e. Hicron’s proprietary tool for monitoring SAP systems.  It makes it easier to locate unclosed processes.

Hicron specialists are here to support your organization!

Do you want to minimize system problems in your company? Are you looking for a tool that will speed up the work of your teams, reduce the cost of software maintenance, and allow you to work more efficiently and quickly?

Hicron experts developed a solution that will meet these and other requirements! Contact our consultants! We will organize the implementation of Hicron Transport Request Maintenance and provide you with the support of specialists who will tailor the implementation to the individual needs of your company.

This site use cookies. By continuing to use this website, you agree to our Privacy Policy.

OK, I agree