How to change an alternative payee?

 How to change an alternative payee?
Defining an alternative payee in SAP facilitates settlement processes and reduces the risk of errors. Do you want to enter new supplier data into the system and assign other payees permanently or at the level of a selected document? Read the instructions below. You will find clear instructions that will help you adapt the system to your needs.

Problem

How to change an alternative payee?

Step-by-step guide

SAP provides 2 ways in which you can use an alternative payment recipient option:

  1. Change in vendor master data (transaction FK02/XK02)  → fixed Alternative payee for all documents.
  2. Change on document level (transaction  FB02 or during document posting) → any Alternative payee from the list stored in transaction FK02/XK02; Individual entries check is mandatory.

1. Change in vendor master data (transaction FK02/XK02)  → fixed Alternative payee for all documents:

1. Go to the FK02 or XK02 transaction and type in:

  • Vendor’s number
  • Company Code

and press Enter:

2. Then in the field Alternative payee type in the Vendor’s number and confirm it by clicking Enter:

2. Change on document level (transaction  FB02 or during document posting) → any Alternative payee from the list stored in transaction FK02/XK02; Individual entries check is mandatory:

1. Go to the FK02 or XK02 transaction and type in:

  • Vendor‘s number
  • Company Code

and press Enter:

2. Then select the checkbox Individual Entries and in the window that will appear after pressing Permitted Payee, enter the Vendor’s number:

3. After you confirm your selection, the following view will appear:

SAP Knowledge Base at hand!

This article is only a small portion of knowledge on how to use SAP software in your daily tasks. Hicron SAP AMS Clients are granted full access to similar guidelines… accompanied by professional SAP Application Support Services. Ask for an offer!

You now know who an alternative payee is and how to change it in the system. However, you may still have questions about the process described above or other activities related to the many SAP functions and how to use them. Our consultant will be happy to answer them and share their experience with you. Contact us to get the professional support you need.

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