SAP Concur

Which companies will benefit from implementing SAP Concur?

SAP Concur is a solution that works well in any organization, regardless of its size or industry. It is particularly recommended for companies that:

• manage a large number of business trips and want to simplify the related processes,
• aim to automate financial processes and eliminate manual tasks,
• need full control over expenses and budgets,
• want to increase operational efficiency and savings,
• must ensure compliance of their procedures with internal policies and legal regulations.

This solution is ideal both for small and medium-sized enterprises that want to streamline their processes and for global corporations that need advanced tools for managing expenses at scale.

Functionalities of SAP Concur

SAP Concur is a comprehensive tool that offers a broad range of functionalities supporting companies in managing business travel and expenses.

This solution can be divided into three main areas:

Expense management (Concur Expense):

• Automatic report creation – data from credit cards and service providers (e.g., airlines, hotels) is automatically retrieved and used to pre-fill expense reports, which saves time and minimizes errors.
• Manual expense entry – an expense can be recorded even by using a photo of a receipt uploaded to the mobile application, which automatically reads the data and enters it into the system.
• Report tracking and approval – employees and managers can monitor the status of expense reports on an ongoing basis and approve them from the browser or mobile application.

Travel management (Concur Travel):

• Online booking – an intuitive platform enables fast booking of flights, hotels, cars, or rail transport in accordance with the company’s travel policy.
• Wide range of offers – integration with providers ensures access to a wide range of public, negotiated, and dynamic rates from around the world, including bookings made directly with preferred suppliers thanks to Concur TripLink.
• Personalization – users can connect loyalty programs (miles, points) and benefit from premium features, which increases travel comfort and reduces costs, while ensuring that bookings made outside the platform are recorded and comply with company policy.

Invoice management (Concur Invoice):

• Invoice digitization – the system automatically captures data from supplier invoices, eliminating the need for manual data entry.
• Workflow automation – defining and enforcing invoice approval paths accelerates processes and ensures compliance with company procedures.
• Integration with accounting systems – the built-in SAP Integration with Concur Solutions (ICS) enables automatic transfer of data from SAP Concur to SAP S/4HANA Cloud Public Edition in near real time. As a result, travel costs, invoices, or employee reimbursements are processed without manual re-entry, ensuring data consistency and eliminating errors.

Thanks to these functionalities, SAP Concur supports companies in achieving greater efficiency, time and cost savings, and ensuring compliance with policies and regulations. It is a tool that not only simplifies daily operations, but also allows companies to focus on their strategic goals.

The benefits of implementing SAP Concur

SAP Concur is a solution that delivers tangible benefits both for employees and for the entire organization:

• process automation – the elimination of manual tasks helps save time and focus on strategic activities,
• full control over expenses – access to real-time data enables better budget management and identification of savings,
• compliance with regulations and policies – the system automatically enforces expense policies and supports compliance with legal requirements, minimizing the risk of errors and non-compliance,
• ease of use – intuitive mobile and web tools enable the management of expenses from any location, increasing user comfort,
• cost savings – simplification of processes and elimination of errors allow significant reduction of operational costs,
• better operational efficiency – thanks to built-in integration, data from SAP Concur is automatically transferred to the ERP system, eliminating manual re-entry and accelerating accounting processes; additionally, synchronization with other SAP tools, including SAP Joule (a built-in AI function in the SAP ecosystem), ensures data consistency and streamlines financial processes; SAP Joule further supports users in decision-making by offering intelligent recommendations and insights based on data analysis, which allows for even better use of company resources.