SuccessFactors Onboarding: an effective solution supporting the adaptation of new employees

There is no denying that companies face many challenges when recruiting new people. One of them is the organization of their work. Recruitment is followed by another extremely difficult stage, not only for the new employees, but also for those who will be sharing tasks and projects with them. The unstructured process of hiring and onboarding new people may raise doubts and make them look for another job. The struggle of recruited employees with a complicated and poorly planned onboarding process may discourage them from working for the organization and lead them to perceive it as disorganized. This also determines the employee’s sense of security and can raise a lot of questions. The trust of the people employed by a company is the basis for building a good and honest relationship with the employer.

For the difficult beginnings of recruiters and recruitees – SAP SuccessFactors Onboarding

The SAP SuccessFactors Onboarding module helps enterprises organize the procedures related to the onboarding of new employees. It also lets the people responsible for onboarding and team training save a lot of time and construct repeatable mechanisms related to the onboarding of newly employed individuals. Such schemes allow entire teams to look after the new people. As a result, responsibility for onboarding process is often distributed among larger groups. Thus, it increases the success of the onboarding, giving new employees the opportunity to familiarize themselves with broader structures than in the case of regular onboarding.

Owing to the digitalisation of this process, new employees will adapt easier, achieve the expected level of working productivity faster and meet the specified business objectives more efficiently.

What is SAP SuccessFactors Onboarding?

The SAP SuccessFactors Onboarding module is a cloud-based solution that supports organizations in the procedures of onboarding new employees. This tool is an effective solution to increase the commitment and performance of the personnel. It provides recruitment managers with specific instructions, socialisation functions and extensive employee profile support functions. System enables the company to achieve success early in the onboarding of new employees.

The solution guarantees access to the system from any location and on any mobile device. Work takes place in a comfortable, intuitive, and automated digital environment. The module can be fully personalized and adjusted to the individual needs of every user. It provides managers in charge of the recruitment process with precise instructions, a socialization function, as well as extensive employee profile support. In turn, new hires are guaranteed to become comfortable with the company and their job. They are guided through each stage of onboarding with the use of the system. From the employee’s perspective, at all stages of the process: from being greeted by the superior through the company procedures to the establishment of good relationships with the co-workers.

The SuccessFactors Onboarding system is also distinguished by the fact that it enables strategic planning of the induction of new employees so that they are regularly informed and feel a bond with the organisation from the get-go.

SuccessFactors Onboarding facilitates job induction using three unique methods:

• It organises the entire process step by step, involving the right people at the right time to optimise the time and costs of personnel induction.
• It binds people and groups of employees together, providing them with the necessary resources and increasing their commitment and retention.
• The system creates close ties between the Onboarding process and the other Talent Management procedures to ensure consistency and enable control of the entire process.

How does SAP SuccessFactors Onboarding work?

The tool allows you to manage programs associated with onboarding, cross-boarding, offboarding, and employee re-employment. It also lets you track the onboarding of new people in your organization with step-by-step wizards, easy-to-use dashboards, and built-in electronic forms. In addition, this solution allows for the implementation of activities within the assumed timeframe, increases the involvement of users in the work performed, and improves their productivity. The module adapts to the unique SAP solutions used in a given organization. It is compatible not only with SAP SuccessFactors HXM, but also with other SAP solutions. The effectiveness of the Onboarding solution guarantees the maintenance of high-quality business processes, even when employees on specific positions change. It makes it easier to train new people to their job: specific tasks that require specific competences and skills.

What makes the SAP SuccessFactors Onboarding module different?

SuccessFactors Onboarding gives organizations the ability to strategically plan the process of onboarding new employees so that they remain up-to-date and close to the organization from the very beginning. However, it supports not only new employees, but also members of teams responsible for onboarding as well as people focused on improving software processes and functions. With this module, new employees are guided through the appropriate procedures (can be programmed and automated) from the very first day on the job. New employees are invited to access a personalized home page for an initial briefing and review of employment data and compliance forms. In addition, they receive details of the equipment, its operation, and procedures related to its use from authorized persons. At this stage, a new employee can report their individual needs regarding workstation equipment in the system. The Onboarding module also allows new people to get acquainted with their employee mentor (buddy), supervisor, administrative team, and co-workers. These features of the solution ensure safe onboarding for both the new employee and the rest of the workforce and the entire organization and its business proedures, thus revolutionizing this difficult process.

SAP SuccessFactors Onboarding functionalities

Automation of recruitment procedures allows you to significantly facilitate the first months of work in an organization as well as maintain the mobilization and excitement of new employees. It guarantees a friendly space in which they can comfortably perform the assigned tasks. A quick and efficient onboarding process allows employees to feel part of the team in the first days of their new job.

Here are the functions that benefit the process of onboarding new employees and characterize SAP SuccessFactors Onboarding:

• unified workflow between SAP SuccessFactors Onboarding and the entire HXM suite and various SAP solutions allows employees to efficiently perform daily tasks,
• proactive notifications that assist the user in completing tasks accurately and on time,
• processing of candidate profiles from SAP Recruiting to employee profiles for SAP Onboarding and immediate commencement of the onboarding of new employees,
• creating, communicating, and tracking the progress of educational tasks,
• defining and communicating goals for 30, 60, or 90 days (as part of integration with the Performance & Goals module),
• covering all aspects of the employee lifecycle in the organisation, including crossboarding, i.e., the organisational re-assignment of the employee within the company, or offboarding, providing intuitive access to dedicated tools when the employment is terminated
• ability to create a digital social space dedicated to teamwork and co-worker meetings by synchronizing SAP Onboarding with SAP Work Zone,
• comprehensive HR Onboarding dashboard that helps HR staff and managers track the progress of employees as well as any changes made to their documentation, its current status, and identify any needs for its completion.
• workflow enabling the automation of those onboarding stages that may cause difficulties and complicate the procedures of onboarding for new employees (e.g. manual data entry); built-in system intelligence maps data from recruitment to the profiles of newly hired persons, thus minimizing the time spent by managers on these activities.

What benefits will SAP SuccessFactors Onboarding bring to your organization?

The solution allows you to organize the onboarding process, which is difficult for every company and every new employee. Automated functions make procedures user-friendly and manageable without unnecessary complications along the way. This improves the comfort of new job, fulfilling tasks by employees at every level, starting from those who have just joined the ranks of the company, their co-workers, supervisors, accountants, HR, programmers, and even directors. The onboarding process becomes shorter, more structured, and aligned with the organization’s security procedures and business processes. This gives employees a lot of valuable time to spend on improving their projects. In addition, a safe and supportive environment in new job helps newly recruited employees find their way during their first weeks at their new place of employment. This builds their self-confidence and helps cultivate a professional approach to their duties. SAP SuccessFactors Onboarding minimizes expenses on training and courses for new employees. Most of them are trained to perform their future tasks in the space created by this solution.

Hicron’s support in the implementation of the SAP SuccessFactors Onboarding module

SAP SuccessFactors Onboarding provides a friendly onboarding space for new employees, at the same time allowing the company to achieve the highest standards of team training. The tool improves the efficiency of HR teams and streamlines the circulation of documents related to people employed in the company. This solution also supports actions in such a way that they comply with the adopted company standards. Hicron, as an SAP Gold Partner, has extensive knowledge of the implementation procedures of this system in both Polish and international organizations. We have been gathering our experience for over 15 years and during this time over 300 clients entrusted us with their implementation. If you are considering the introduction of SAP SuccessFactors Onboarding, contact our specialists for an effective and secure implementation.