ePayslips

Hicron experts have developed a proprietary extension of the SAP PY module, which enables fully secure online delivery of payslips to the e-mail addresses provided by employees, which helps save time and money on document handling.
ePayslips

Description of the solution 

The monthly distribution of paper payslips can be a time-consuming process, especially in enterprises with many employees or a fragmented structure. Electronic payslips are becoming an increasingly popular solution. 

Hicron experts have developed a proprietary extension of the SAP PY module, which enables fully secure online delivery of payslips to the e-mail addresses provided by employees. Process automation helps save time and money on document handling, and the implementation of the solution itself is quick and does not interfere with the work of the HR and payroll departments.

Solution features

The greatest advantage of the tool is its integration with the data from SAP Human Capital Management (HCM) and SAP Payroll, which guarantees the correctness of the e-payslips sent. Amon main solution features there are:

  • Automatic sending of payslips on the indicated date 
  • Encryption of the PDF files containing the payslips 
  • Associating employee personal numbers with e-mail addresses and telephone numbers 
  • Additional encryption of sent messages 
  • Sending passwords via SMS 

Benefits of implementing e-payslips

For HR and Payroll Departments
office
  • Automation of the payslip distribution process 
  • Real savings: time and money required for handling 
  • Elimination of possible errors during sending 
  • Process security 
For Employees
  • Convenience: the payslip is sent to any e-mail address specified 
  • Security: access to the document with a password 
  • Time saving: the payslip is always on time 
  • Mobility: the option to receive the password via SMS 

Why is it worth choosing Hicron solution

The ePayslips application was designed to ensure complete confidentiality of the distributed data. The payslips – created 1:1 compared to what they look like in the SAP system – are not stored anywhere. The data is encrypted and sent at the same time, while the e-mail itself is automatically deleted from the system. 

  • As a result, there is no risk of stealing or misusing the employees’ sensitive data. 
  • One of the available effective data encryption tools can be additionally configured. 
  • In addition to the ePayslips solution, we also offer support for the migration of the necessary data to the SAP system. 
  • It is also possible to implement an additional product to provide users with personal access passwords via SMS sent to numbers previously defined in the system. 
How ePayslips help save time and money in KPPD Szczecinek

One of the first clients to start using ePayslips was KPPD. The company employs over 1000 people in wood production plants and warehouses, which are located in a total of 14 locations. In order to improve the payslip distribution process, the client decided to implement our solution.

We decided to implement ePayslips to optimize another time-consuming process. All works were performed by Hicron consultants with due diligence. As a result, the process of automating and sending payslips via e-mail saves time and money and ensures that the operation is error-free and meets appropriate security standards.

Piotr Podgórski
IT Manager KPPD

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